Here’s how to properly and politely cancel a job interview. Please let me know when you're available. Plan to reschedule if needed. So, what is an acceptable reason for bailing on an interview at the last minute? Call the person directly and explain that you are canceling. However, if you have decided not to fill this position, please let me know in a return email message so I can redirect my job search. Being considerate of the interviewer's time will be appreciated, even if you don't want the job. But not before clearly stating that you understand but wish you could’ve been informed … Prospective employers looking for the ideal candidate generally don't cut the interview process short when they have suitably qualified contenders scheduled for interviews. If there is nothing you can do to keep the original interview date, then make sure the cancellation email is sincere and genuine. If the job isn’t right for you, you can still take the meeting. Call the Recruiter. Sample #3: Decline the interview invitation. Keep the tone of your message professional so as not to burn bridges -- an HR department changing of the guard could result in better management of the company's recruitment and hiring process. Make sure to follow all the instructions given in the invitation you receive. Cancel interview email example with suggestion to reschedule (for employers) Subject line: [Position] — Interview Invitation (Change in Schedule) Dear Name, Thank you for your interest in joining the [Company Name] as [Position Title]. Either way, give the company as much notice as possible that you aren't going to show up for the interview. You’ll be top of mind for other, more suitable positions after the interviewer gets to know you. Unfortunately, we have to cancel the interview scheduled at 2 p.m. on [Day, Month] due to unforeseen schedule issues. An email would still convey your desire to reschedule, but you likely won't get an immediate response. Here's the deal: Don't give your complete employment (or personal) history. Here's how to cancel the interview, if you've already scheduled a meeting. Be honest, and explain the reason for the cancellation. This isn’t the end of the world and if handled properly, canceling an interview won’t affect your chances of getting the job. As you write your response keep the following tips in mind: Do please think carefully about what you want to say before replying. If you are not interested, respond politely with a … Use this reputation-saving email template to notify that hiring manager of your schedule changes in a way that's polite and professional. How to cancel an interview via phone call or email. Cue the panic. It may not even be related … Interview cancellations happen for many reasons that are beyond a candidate’s control. Give Plenty of Notice. In your message, ask for a reply about whether the job is going to be filled or if you should move forward with your job search. posted by pecanpies at 1:21 PM on March 5, 2011 Make sure there is nothing else you can do in order to keep the original interview appointment, such as rescheduling other meetings or moving them around. Especially in big companies, time to fill can be several weeks to several months, during which time new management could reorganize the department. In your email clearly state your name, the date and time of the scheduled interview and the job title of the position you are interviewing for. Write a follow-up note to the recruiter or hiring manager if you don't hear from him within a reasonable time about rescheduling your interview. Please let me know the date and time you're available to reschedule and I will clear my calendar for that time. Usually the person doing the cancelling pays for it, not the other way around. 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